Legal
Data Processing Terms
These Data Processing Terms describe how 99 Anna Data handles source files, client data, and project output for data entry, digitization, spreadsheet cleanup, catalogue update, CRM formatting, and related services.
1. Roles
For website inquiries and business communications, 99 Anna Data generally acts as the party responsible for managing inquiry information. For client-provided project files, the client usually controls the purpose and instructions, and 99 Anna Data processes the data according to the confirmed project scope.
2. Client Instructions
99 Anna Data processes client files only for the agreed service purpose, such as entering data, converting documents, cleaning spreadsheets, formatting records, reviewing duplicates, or preparing agreed output files.
Instructions should be specific enough to identify the source files, output columns, validation rules, naming conventions, duplicate rules, review method, and delivery format. If instructions are unclear, work may pause until clarification is received.
3. Types Of Project Data
Project data may include business forms, product records, customer lists, supplier directories, invoice fields, catalogue attributes, CRM exports, spreadsheet rows, scanned documents, handwritten notes, images of forms, or operational reference files.
Data fields may include names, business contact details, product details, addresses, dates, IDs assigned by the client, quantities, categories, notes, or other fields that the client instructs us to process.
4. Data Minimization
Clients should share only the files and fields needed for the project. Before sharing samples, remove unnecessary sensitive information such as passwords, OTPs, bank credentials, payment card numbers, full identity documents, private medical details, and unrelated personal data.
5. Confidentiality
Project information that is not public should be treated as confidential. Access should be limited to people who need it for quoting, processing, quality review, support, accounting, legal, or security purposes.
6. Security Measures
Reasonable safeguards may include access limits, password-protected accounts, approved file-sharing channels, device security practices, deletion of unnecessary samples, and review of unusual or high-risk file requests.
Security measures should match the sensitivity of the project. High-risk projects may require stronger controls such as restricted folders, encrypted transfer, limited user access, named reviewers, shorter retention, or written approval before subcontracting.
7. Subcontractors And Tools
If a project requires subcontractors, cloud storage, communication platforms, OCR tools, spreadsheet tools, or file conversion tools, those tools should be appropriate for the project sensitivity. For sensitive or regulated data, specific subprocessor and tool requirements should be agreed in writing before files are shared.
99 Anna Data should not give project files to unnecessary third parties. If a project requires special confidentiality or tool restrictions, the client should state those requirements before work begins.
8. Sensitive Or Regulated Data
Projects involving medical records, financial account information, legal files, HR records, children's data, government identifiers, or other sensitive information must be reviewed before acceptance. 99 Anna Data may decline the project or require additional written safeguards.
The public quote form should not be used to send sensitive files. For sensitive or regulated work, contact us first with a high-level description and wait for written file-sharing instructions.
9. Data Subject Requests
If a client receives a request from an individual about data included in project files, the client is responsible for deciding how to respond. 99 Anna Data can provide reasonable assistance connected to files processed for that client, subject to verification, scope, and applicable law.
10. Incident Handling
If 99 Anna Data becomes aware of unauthorized access, loss, or disclosure affecting project files, it should notify the affected client without unreasonable delay after becoming aware, provide available details, and cooperate on reasonable mitigation steps.
11. Return Or Deletion
Project files should be returned, deleted, or retained according to the written project scope, legal obligations, accounting needs, dispute requirements, backup limitations, and security requirements.
Deletion may not immediately remove information from backup systems, email archives, accounting records, legal records, or logs where retention is required or technically unavoidable. Those copies should remain protected and should not be used for new purposes.
12. Accuracy And Client Review
99 Anna Data processes files according to client instructions, but the client remains responsible for checking whether the output is complete, accurate, lawful, and suitable for its business purpose before relying on it.
13. International Processing
If project files include data subject to international transfer rules, the client should tell 99 Anna Data before sharing files. Additional contractual safeguards may be required before work begins.
14. Contact
Questions about project data handling can be sent to hello@99annadata.site, by phone at +91 85556 30935, or by post to C-102, Vineet Estate, Main Road, Shanker Nagar, Raipur, Chhattisgarh 492007, India.